Time, Billing & Accounting Software

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PCLaw and PCLawJr

• Alumni's complete time entry, billing, accounting and management reporting systems for law offices.

Standard Features

• PCLaw and PCLawJr are available for both Windows and DOS. They provide fully-integrated, one-step data entry, as well as audit trails for changed or deleted entries.

Timekeeping

• Supports time sheets or pop-up, automatic timer.
• Supports five rates per timekeeper.
• Tracks billable or non-billable time.

Billing

• Supports hourly, contingency and flat fee billing.

• Allows you total control of your bill and pre-bill formats.

• Supports allocation of matter fees among responsible and working lawyers by percentage, manually or proportionally to time spent.

• Allows allocation of retainers to appropriate tax, disbursement and fee accounts at time of billing.

• Tracks billed and unbilled fees, hours and disbursements by lawyer, matter, client, firm totals and type of law.

• Supports billing frequency by matter or billing on demand; mass bill; bill by matter or by client.

• Supports client credit hold (useful when waiting to receive retainers or resolving credit issues).

• Provides warning when fee/expense entry exceeds amount quoted to client.

• Keeps track of up to 9,999 bill images.

• Can apply sales taxes to all payments, receipts and fees where applicable.

• Charges interest on outstanding balances.

Check Writing

• Prints checks.
• Maintains running general and trust bank balances.
• Allows automatic check numbering for both general and trust bank accounts.
• Memorizes transactions.
• Allows you to create/modify check formats.

Trust Accounting

• Supports 99 separate bank accounts.
• Can prevent negative trust balances.
• Allows trust receipt hold.

Accounts Receivable

• Automatically ages receivables.

Client Ledger

• Supports 3,500 active clients with an unlimited number of matters for each client.
• Provides automatic client and matter numbering.
• Supports multiple client addresses.
• Prints detailed or summary file labels.

General Ledger

• Supports cash, modified cash or accrual accounting.
• Supports sole proprietorship, partnership and professional corporation accounting.
• Posts automatically from journals to the general ledger.
• Provides Trial Balance, Income Statement and Balance Sheet.

Other

• Interfaces with word processor, database, case management and spreadsheet software.
• Provides online help; user-definable help lists.
• Provides security to the menu item level with up to 10 passwords.

Management Reports - Client Ledger Report

• List complete matter history: time, fees billed, client and trust disbursements and receipts, write ups/write downs by date, client, matter and lawyer.

Client Summary/Matter Status

• List billed and unbilled hours, fees, disbursements, trust and accounts receivable balances, last bill and trust entry date by date, lawyer, client, matter or dollar value.

Client Trust Listing

• List trust account balances by date, matter, client and lawyer.

Receivables by Client

• List billed but unpaid amounts by date, matter, client and lawyer.

Billing by Lawyer

• List fees billed by lawyer and total firm fees daily, weekly, monthly or annually by area of practice.

Work-in-Progress (Unbilled) Report

• List aged amounts of unbilled hours, disbursements and fees for each matter by date range, firm, client, matter, or timekeeper.

Collection Summary Report

• List amounts of retainers, cash receipts, hours, fees and disbursements billed; payments made against fees and disbursements; accounts receivable; monitor lawyer contribution to cash flow.

General Bank Report

• List disbursement and receipt transactions for up to 99 general (operating) bank accounts by date, G/L account, check number and bank account.

Trust Bank Report

• List disbursements, receipts and totals for up to 99 trust accounts by date range, check number and bank account.

Optional Modules

• Accounts Payable
• Bank Reconciliation
• Cost Recovery
• Deposit Slips
• Past Due Notices
• Payroll
• PCLaw Satellite

Accounts Payable

• This module is a standard component of PCLawPro; it is optional only for PCLawJr.

• Are you rummaging through file folders searching for groups of invoices you want to pay on one check, and then spending more time manually calculating the amounts due? Or are you passing up on supplier discounts you’re entitled to because the process just takes too much time?

• The Accounts Payable module gives you an easy way of tracking payments due. Expenses that you will be paying in the future, on behalf of either your firm or your clients, can be entered here. You can charge expenses to clients, and you can print checks. You can pay these expenses, see a complete payment history, and keep track of purchases from vendors and suppliers. Each entry updates the Client Ledger and journals automatically.

Bank Reconciliation

• This module is a standard component of PCLawPro; it is optional only for PCLawJr.

• Take the drudgery out of bank reconciliations!

• Each month a bank reconciliation needs to be performed for every general and trust bank account. You can do this manually, or you can use the Bank Reconciliation module. This module automatically tallies checks, reconciles deposits and tracks uncleared items. Every trust and general bank account is reconciled separately.

• Print reconciliation reports, including a reconciliation summary, a deposits vs. receipts report and an outstanding check report.

Cost Recovery

• This module is optional for both PCLawPro and PCLawJr.

• Use the Cost Recovery module to automatically transfer information from your cost recovery systems (telephones, faxes or photocopiers equipped with the capability of generating usage data) to your PCLawPro/PCLawJr data files.

• You will save time and reduce errors because you don't have to re-enter any data. Charges are automatically recovered and appear on the Client Ledger.

Deposit Slips

• This module is a standard component of PCLawPro; it is optional only for PCLawJr.

• Use the Deposit Slips module to automatically generate and print deposit slips for your general and trust bank receipts. You can use these when you deposit the funds in your bank.

• Note: Check with your bank before using this function. Not all banks accept automated deposit slips. In addition, if your bank does accept automated deposit slips, you may need to print them using a particular format. You can do so using the Template Editor function of PCLawPro/PCLawJr.

Past Due Notices

• This module is a standard component of PCLawPro; it is optional only for PCLawJr.

• Let your clients know they owe you money.

• The Past Due Notices module allows you to automatically send a statement to clients who have not paid their bills.

• The notices remind clients of the amount they owe and, if you wish, any interest on that amount. You can adjust the text on past due notices for clients with accounts receivables that fall into predefined periods (for example, 30, 60 or 90 days).

Payroll for Windows

• This module is optional for both PCLawPro and PCLawJr.

• Imagine having a faster, easier way to do your payroll. A way so integrated with PCLawPro/PCLawJr for Windows that you use the same checks and post your payroll data to the General Ledger with one click of the mouse. A way so powerful that some payrolls can be calculated by simply clicking a Calculate button.

• After you have installed Payroll for Windows, use the Advisor (a payroll "expert" that guides you through the necessary steps) to set up and calculate your payroll. When you close a payroll period, your PCLawPro/PCLawJr books are updated automatically.

PCLaw Satellite

• This module is optional for both PCLawPro and PCLawJr.

• The Satellite module allows you the flexibility of working with Time Sheet, Fee Sheet and Expense Recovery functions away from your main PCLawPro/PCLawJr system, on any non-networked computer. For example, you may wish to set up your home or portable computer as a Satellite and work on these functions at your convenience, transferring the information back to your main PCLawPro/PCLawJr data files when you return to the office.

Hardware and Software Requirements

PCLaw/PCLawJr for Windows

Hardware

• An IBM PC or compatible computer with an 80386 CPU or higher.1
• 4 MB of RAM. 2
• A hard disk with at least 15 MB of free space before installation.3
• A disk drive that can read 3.5" (1.44 MB) or 5.25" (1.2 MB) diskettes

A display monitor, mouse and keyboard supported by the version of Windows you are running.

1. The more powerful your PC, the better your response time will be.
2. This is a bare minimum; 8 MB is better. The more RAM you install, the better your response time will be.
3. Plus 5-10 MB per timekeeper for your firm's data.

Operating System Software

• Microsoft Windows 3.1 or higher.
• Microsoft Windows 95.
• Microsoft Windows NT.
• IBM OS/2 Warp Version 3.
  

PCLaw/PCLawJr for DOS

Hardware

• An IBM PC or compatible computer with an 80286 CPU or higher. 1
• 640 KB of RAM, with at least 480 KB available before you load PCLaw/PCLawJr.
• A hard disk with at least 10 MB of free space before installation. 2
• A disk drive that can read 3.5" (1.44 MB) or 5.25" (1.2 MB) diskettes.
• A display monitor and keyboard supported by the version of DOS you are running.
  

1. The more powerful your PC, the better your response time will be.
2. Plus 5-10 MB per timekeeper for your firm's data.

Operating System Software

• Microsoft DOS 3.3 or higher.

Pricing for PCLawPro/PCLawJr & Amicus

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SERVICES:
[Efficiency Analysis] [Graphics & Web Design] [Document Imaging] [Networking & Remote] [Hardware]
[Accounting & Finance Management] [Do It Yourself Discounts] [Technical Support]

SOFTWARE FOR:
[Law Offices] [Contact Management] [Voice Recognition]

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